TerraTrak™
Operationalize Management and Stewardship for Green Spaces
TerraTrak is a customizable web-based platform for managing and tracking green infrastructure assets, such as parks, open spaces, trails, urban forests, constructed wetlands, stormwater BMP structures, wildlife corridors, and other natural habitats. Local and regional government agencies rely on TerraTrak as a single system of record for every activity related to green space management, from surveys and acquisitions to restoration projects and ongoing site administration.
Built for green space management, TerraTrak is designed to support a range of user-defined workflows for administrative needs such as project budgeting, task tracking, materials purchasing and distribution, real estate acquisitions, and contract management. By streamlining and automating these common tasks, TerraTrak improves operational efficiencies. It provides a shared, centralized source of data and documentation so that users can more effectively collaborate to implement strategic initiatives for stewardship of natural areas.
Is TerraTrak a fit for your organization?
Yes, if you are a municipality or regional organization managing 30+ green space properties
Yes, if you are using ad hoc manual processes resulting in errors and inefficiencies in land use management
Yes, if you have process gaps resulting in unreasonable delays, ineffective approvals oversight, or data quality problems
Categorize projects, work efforts, tasks, properties, etc. by type to support differentiated user workflows, contract terms, documentation needs, etc
Benefits
- Manage Operations: Increase efficiency with specialized workflows for common administrative tasks
- Guide Planning and Investment: Make informed decisions with a single system of record for data, documents, and financial history
- Increase Efficiency: Streamline and automate common workflows to save time and money
TerraTrak Features
Unlike software designed for built environment properties, TerraTrak is uniquely suited to handle workflows and record keeping for green space management.
Categorize projects, work efforts, tasks, properties, etc. by type to support differentiated data standards and workflows
Design customized workflows, project formats, and data collection requirements
Create your own customized user roles and permissions
Leverage secure, searchable storage for maps, site element inventories, contracts, and other key documents
Export data in a variety of formats, or integrate TerraTrak with enterprise software platforms such as Power BI
Assign project activities and track progress through project workflow checklists
Order materials and track inventory
Set goals and tasks, monitor progress, then quantify and track results
Manage material allocations and distribution of inventory to project sites
Calculate weighted average cost for materials, on demand and at Fiscal Year End
Design customized workflows for proposing, reviewing, approving, and updating projects
Set up approval workflows to support proper sequence and accountability
View calendar of scheduled tasks and deliveries
Standardize and codify processes for land acquisitions, contract management, etc
Monitor and manage land use agreements such as conservation easements, water rights, horticulture contracts, and vendor agreements
Standardize vendor agreements to specify billable rates for defined types of work
Track completion of due diligence steps for property acquisitions
Fully integrated GIS mapping clarifies relationships among ecosystems, infrastructure, and property boundaries
Curate data for reporting needs, then generate and distribute reports using tools in the platform, or export data in standard formats
Monitor spending alongside annual planned, approved and remaining funds
Estimate project budgets, review budget proposals, and allocate funds
Track costs with itemized spending records
Track invoicing for completed work
Evaluate effectiveness of project spending
Track funding sources and associate sources with various projects for accounting and reporting purposes
“With the workflow improvements that you have helped us identify, our people can stay focused on their core mission of protecting and enhancing lands for the public to enjoy.”
Katy Weil | Oregon Metro
TerraTrak Clients
and 7000+ project tasks using TerraTrak
award-winning riparian planting program
