Welcome to our site (“Site”). To better protect your privacy, this notice explains our online information practices and the choices you can make about the way your information is collected and used by Environmental Science Associates (“ESA,” “we” or “us”).
Our Collection and Use of Information
ESA may collect, store and share personally identifiable information about persons who visit this Site and voluntarily submit information. ESA may also collect and store aggregate or anonymous information about user contact and Site use. We do not knowingly collect personal information from children under 18 years of age.
We collect the following types of personally identifiable information through our Site about individuals who use or visit our Site:
Information You Provide to UsSome of the information, functionality, offerings and/or communications available on or through the Site requires that you provide to us either online or by email your personally identifiable information. You can use the vast majority of the Site without divulging any personally identifiable information to us, and, when personally identifiable information is required or requested, you have the choice to provide this information or to restrict your usage of the Site to those sections that do not require this information.
Employment ApplicationWhen applying for employment with ESA through our online application process or an employment agency working on our behalf, applicants are required to provide personally identifiable information including name and email address. The information you provide to us as part of your application will be used to route your application and resume to the correct hiring manager and to contact the references you provide. Resumes and applications will be kept on file indefinitely and will be reviewed periodically by ESA human resources (HR) staff members and hiring managers to determine your suitability for employment.
Email ContactWhen you contact us by clicking on the email address of one of the persons listed on our site and sending an email, the email you send will contain your email address and may contain your name, telephone number or other information you provide. We will use this information to reply to your email and may store it and use it to contact you in the future.
ESA SolutionsClients, vendors and subcontractors opting to use our secure collaborative web environments, ESA Solutions, supply ESA with personally identifiable information that include first and last names and email addresses. This contact data is stored in a secure location and is only shared with project team members.
Technical SupportAccess to the ESA online technical support area at assistance [at] esassoc [dot] com requires users to provide personally identifiable information including name, phone and email address. The personally identifiable information you provide to ESA when you submit a question to our Information Technology (IT) support staff is used to route your question to the support agent best able to provide you assistance and to associate your incident with your company and your incident history.
Automatically Collected Information
Our Site automatically collects the following information related to each visit to the site.
Clear GIFsWe may employ "clear GIFs" (a.k.a. Web Beacons) which are used to track the online usage patterns of our users anonymously. In addition, we may also use clear GIFs in HTML-based emails sent to our users to track which emails are opened by recipients.
ESA uses the above information to detect and correct errors or problems with its Site, improve the Site’s information and usability, and determine which terms or keywords users use on search engines to find the Site so we can improve its visibility. ESA’s web server logs files and records log-in traffic that may contain personally identifiable information such as first and last names and email addresses when logging into our secure collaborative web environment, ESA Solutions.
Information Collected From Third Parties
We collect information from third-party service providers to help with fraud prevention, security, and network quality efforts. This may include information regarding your use of the Site.
We may use the aggregate or anonymous information we collect about our users, traffic patterns, and related site information for outreach purposes, to better design and administer our Site and/or to share with reputable partners serving a similar mission.
How We Share Your Information
We will share your personal information with our affiliates, business partners, and third-party independent contractors for purposes of: (1) performing functions on behalf of ESA, such as contacting you regarding our services via email or postal mail; and (2) tracking information generated through the Site. Our partners and third-party independent contractors are obligated contractually not to use or share your personal information for unauthorized purposes.
ESA also may disclose your personal information to comply with a court order, subpoena, search warrant, or other legal process; to comply with legal, regulatory or administrative requirements of any governmental authorities; to protect and defend ESA, its subsidiaries and affiliates, and their officers, directors, employees, attorneys, agents, contractors, and partners, in connection with any legal action, claim or dispute; to enforce the Terms and Conditions of Use of the Site; to prevent imminent physical harm; and in the event that we find that your actions on the Site violate any laws, our Terms and Conditions of Use, or any of our usage guidelines for specific products or services.
Any communication or material you transmit to us by email, including any data, questions, ideas, testimonials, recommendations, suggestions, comments, or the like, may be published on our Site in areas where any user may view the information, and will be treated as non-confidential and non-proprietary.
Correcting Information or Opting-out
If you choose not to give us your personal information, you can still access the Site, however, you will not be able to access areas that require registration or personal information. You may ask us to correct any information about you that we retain by sending us a request marked: Privacy-Urgent; address as follows: info [at] esassoc [dot] com. You may “opt out” of having your personal information shared for purposes of receiving product offers via email or postal mail, and from receiving product offers directly from us via email or postal mail, by providing to us written notice identifying which communications you choose not to receive by writing or emailing us at the address shown above. We are not responsible for removing your personal information from the lists of any third party who has previously been provided your information in accordance with this policy.
We are committed to taking reasonable steps to ensure the security of your personal information from loss, misuse, unauthorized access or disclosure, or alteration. To prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of information, we have put into place appropriate physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Clients opting to use our secure collaborative web environments, ESA Solutions, supply ESA with personal information as described above. These are stored behind a firewall on a database running on a server that is in a secured physical location. Data is submitted using unique password protected user accounts via a Secured Sockets Layered (SSL) 128-bit encryption and is Secure Electronic Transaction compliant.
By using our Site, you consent to the collection, use, and storage of your personal and non-personal information as described in this policy.
Effective Date and Changes
From time to time, ESA may use your information for new, unanticipated uses not previously disclosed in our privacy notice. If our information practices change in the future we will post the policy changes to our Site to notify you of these changes and provide you with the ability to opt out of these new uses. We will not notify you through any other means. If you are concerned about how your information is used, you should check back at our Site periodically.